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• Book a park

Book a Park

The following page provides information and guidance for those who wish to book a park for an event.

How to book a park for your event

You can either complete the online Event Application/Parks Booking Form or you can download the form (Word document) and email or post the completed form to us. A copy of the guidance notes (PDF) is available to download to help you fill in the form.

Equipment hire

We have a range of community equipment available for hire such as marquees and market stalls. You can download the Community Equipment Booking Form (PDF 136kb) to complete and return to us. Please also read the terms and conditions for equipment hire. (PDF, 154kb)

Please remember:

All event organisers must take responsibility for submitting a booking form for equipment. You cannot assume that because an event is an annual occurrence that has been held for many years that Rangers or administration staff automatically know the date and 'reserve' equipment for them. In short, no form - no booking.

Equipment must be booked at least two weeks in advance of the day of the event. For large, annual events it would be wise to submit a booking form much earlier than this, even if it only a provisional booking.

If you'd like any further information, please contact Sue Gilbert on 024 7683 2368.

Event Safety Guide

The guide has check lists and examples to follow to assist you in your event planning. It does not replace HSE guidance with regard to events but it does, hopefully, make the guidance easier to understand and implement. It will also make clear to you what your responsibilities are with regard to hosting a safe and yet fun event.

The Event Safety Guide has been created to assist those new to event organising and those who are experienced in events and want to use city council parks and open spaces as event sites.

Please download a copy of the guide free of charge and use the application form if you would like to book the parks or open spaces to hold your event. Your application will be considered and the Event Coordinator will be in touch with you to discuss the application in due course.

Event Guide

• Appendix One - Events Safety Guide (PDF)
• Appendix Two - Events Safety Checklist (PDF)
• Appendix Three - Events Safety Guide - example (PDF)
• Appendix Four - Stewards Briefing Outline (PDF)
• Appendix Five - Example of Laws Relating to Events (PDF)
• Appendix Six - Event Application/Parks Booking Form (Word document)

If you would like to offer any feedback on the contents of the guide then please feel free to do so by contacting lee.house@coventry.gov.uk or telephone 024 7683 2351

Help with funding for your event

See our information about small grants to see if your event could qualify for funding help.

Contact details

Event Coordinator

Floor 2, West Orchard House
28 -34 Corporation Street
Coventry, CV1 1GF
Telephone: 024 7683 2351
Fax: 024 7683 2467
e-mail: lee.house@coventry.gov.uk

Downloadable documents